Human Resources and Administration Manager

岗位职责
Human resources administration：
1.Prepare, review, and manage employment-related documents, including employment contracts, contract amendments, onboarding documents, and employee records. Support employee onboarding and offboarding processes.
2.Maintain accurate personnel files and ensure HR documents are properly organized and archived.
3.Assist with recruitment coordination, including job posting, interview scheduling, candidate communication, and internal follow-up.

Administrative management：
1.Support financial reimbursement processes, including collecting receipts, checking reimbursement documents, and reimbursement transfer.
2.Manage office equipment, service providers, and facility-related matters.
3.Coordinate with landlords, utility providers, maintenance providers, insurance companies, banks, and other external partners when required.

Shipment coordination
1.Support preparation and checking of shipping documents, delivery notes, invoices, and related paperwork.
2.Track shipments and coordinate delivery schedules.

Customer reception
1.Welcome customers, partners, suppliers, and visitors to the Mainz office.
2.Coordinate local transportation, hotel booking, restaurant reservations, or other visitor arrangements when needed.
3.Represent the company in a professional and friendly manner.

岗位要求
1.Bachelor’s degree or above.
2.At least 2 years of experience in HR, office administration, or administrative operations.
3.Native-level German language skills.
4.Fluent English, both written and spoken.
5.Good understanding of German office administration practices.
6.Experience preparing or handling employment contracts and HR documents.
7.Strong organizational skills and attention to detail.
8.Good communication skills and a service-oriented mindset.
9.Ability to work independently and handle multiple tasks in parallel.
10.Confident user of Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
11.Willingness to work on-site in Mainz.

If you have any questions about the position, please feel free to contact us at: caimengqing@ciqtek.com