Program Committee & Governance

Objective of Job

1. Drive Committee Governance, Pre-Steering & Execution

Build and maintain the committee landscape, including mandate, scope, membership, governance rules, cadence, and interfaces.

Own pre-steering and end-to-end execution: annual calendar, agenda planning, stakeholder alignment, input collection, pre-read quality assurance, meeting coordination, minutes, decision log, and action register.

Independently resolve open questions and factual issues with responsible departments; ensure completeness and quality of all dion materials.

Establish common templates, status logic, escalation paths, and a single source of truth; continuously improve committee effectiveness.

Attend German-language meetings on behalf of the team; independently produce structured summaries of key outcomes and discussion points; consult with management on implications and required decisions; track and follow up on all resulting action items to ensure timely completion.

2. Board Member Committee Task Tracking

Independently structure and formalize tasks and decisions from Board Member-related committees into clear owners, deliverables, milestones, and due dates.

Independently track all action items to ensure timely completion, validate progress and closure evidence, and resolve or escalate overdue and blocked items.

Maintain an auditable decision and action trail and independently produce concise status reports and escalation proposals.

3. Project Committee & Upward Reporting:

Independently manage governance and end-to-end execution of strategic and operational projects with internal, global, and external partners.

Consolidate progress, milestones, dependencies, risks, decisions required, and recovery actions into management-ready upward reporting.

Ensure traceability from working-level facts to committee decisions and leadership communication

4.Executive Preparation, Program & Decision Support

Independently deliver comprehensive preparation for senior-management events, meetings, and appointments, including self-authored briefings, talking points, decision papers, and discussion materials.

Prepare concise presentations and management summaries in Chinese, English and German for executive and governance meetings.

Conceptualize and implement management workshops, top-management events, and selected organizational-development initiatives.

Independently execute assigned strategic workstreams and ensure cross-domain alignment across MB.OS, EEA, AI, infotainment, AD, and related initiatives

5.Stakeholder Coordination & Operational Excellence

Independently manage relationships and communication with internal, global, and external stakeholders.

Maintain repositories, trackers, contact networks, and governance documentation with accurate version control and confidentiality.

Use digital, AI, and BI-enabled tools to improve workflow efficiency, reporting quality, transparency, and knowledge management.

Qualifications:

Education

Bachelor degree or above in Business Administration, Industrial Engineering, Business Psychology, Innovation or Project Management, Computer Science, Software Development, Engineering, or a comparable field.

Experience

Several years of experience in committee management, governance, project management, PMO, or a comparable role with demonstrated ability to independently handle and complete complex tasks.

Automotive, technology, or international matrix experience is preferred.

A strong internal stakeholder network is an advantage.

Strong proficiency in Microsoft 365 applications and business productivity tools.

Experience in a multinational or matrix organization is an advantage.

Good communication skills in Chinese, English and German.

Technical Skills

Committee Governance Framework

Board & Executive Committee Operations

PMO Methodologies

Program Tracking & Reporting

Risk & Issue Management

Meeting Minutes & Decision Documentation

Governance Process & Compliance Management

Microsoft Office Suite (Excel, PowerPoint, Word, Teams, SharePoint)

Data Analysis and Reporting

Soft Skills

Strong Ownership, Strong Organizational and Task Execution Skills

Excellent Communication and Stakeholder Management

Customer-Service and Solution-Oriented Mindset

Strong Ownership and Accountability

Attention to Detail and Accuracy

Process Discipline and Compliance Awareness

Problem-Solving and Issue Resolution Skills

Ability to independently structure, manage, and complete multiple complex tasks under tight timelines

Proactive Working Style

Teamwork and Cross-Functional Collaboration

Adaptability and Flexibility in Dynamic Environments

Continuous Improvement Mindset

Nice to Have

Experience supporting senior executives, Board Members, or executive committees.

Experience in PMO, governance, or committee management.

Familiarity with automotive software, MB.OS, AI, AD, or E/E architecture topics.

Experience with Power BI, Microsoft Copilot, Power Automate, or other digital productivity tools.

Experience working in a global, cross-cultural, and matrix organization.