Senior HR & Admin Executive

Position Overview

We are looking for a hands‑on and highly organized Senior HR & Admin Executive to support our growing business operations in Malaysia.

This multi‑functional role covers core HR and administration work as well as business and operational coordination. Beyond recruitment, employee administration, attendance and payroll coordination, you will take charge of office & vendor management, procurement, warehouse & inventory coordination, sales order administration and shipment arrangement plus various cross‑functional tasks.

You need to thrive in a fast‑paced environment, prioritize multiple tasks effectively, and liaise with local teams, headquarters and overseas colleagues.

Key Responsibilities

1.Human Resources Management

According to internal regulations and process, lead end-to-end local recruitment, handle employee onboarding/offboarding, manage attendance and leave records, and process monthly payroll with accurate calculation of EPF, SOCSO, EIS, and PCB contributions.

2. Office Administration

Oversee daily office administration, manage office/warehouse vendors, invoices, payment applications and lease matters; procure office, warehouse supplies and urgent operational materials, validate product specifications, liaise with suppliers and track procurement progress, maintain complete admin records. Engage in cross‑functional communication with headquarters and internal departments,

3. Business Operations Support

Maintain material inbound/outbound records, support stock check, shipment arrangement, delivery documentation and customs clearance coordination; liaise with internal teams, customers and freight forwarders for deliveries; manage ERP sales orders, verify order & delivery information, coordinate invoicing, follow‑up outstanding and urgent spare‑parts orders.

Requirements

1. Bachelor's Degree in Human Resources, Business Administration, Management or related fields; relevant working experience is acceptable.

2. At least 3 years' experience in HR, Admin, Business Operations or similar multi‑functional roles. Hands‑on experience in employee administration, attendance and payroll management, experience in regional office / fast‑paced environment with broad responsibilities is preferred.

3. Strong organization, coordination, multi‑tasking and follow‑up skills.

4. Independent worker with strong task ownership. Detail‑oriented with high accuracy under heavy workload.

5.Fluent in written & spoken English, Malay and Mandarin for local and HQ communication.