锦鲤求职岗位描述
岗位职责
The Senior Specialist, Special Events APAC supports the planning, coordination, and execution of customer-facing events across the Asia Pacific region. The role works closely with the Manager, Special Events APAC to deliver events that align with business objectives, ensure operational excellence, maintain stakeholder engagement, and support project management across multiple workstreams.
The Senior Specialist independently leads assigned events from planning through execution, partnering with internal stakeholders, hotels, agencies, and vendors to deliver exceptional event experiences. This role requires strong event management expertise, project coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The individual serves as a subject matter expert, sharing best practices and contributing to process improvements that enhance the effectiveness of the APAC Special Events function.
Planning Activities
• Support the development and execution of APAC Special Events plans.
• Manage assigned events from planning through execution, ensuring successful delivery against established objectives, timelines, and budgets.
• Coordinate event timelines, project plans, and planning calls to ensure milestones are achieved.
• Conduct site inspections and support venue evaluations.
• Assist with event innovation, technology integration, and process improvements.
• Ensure compliance with Hilton policies relating to procurement, legal, branding, and finance.
Organizing Activities
• Manage event logistics, including accommodations, registration, transportation, audiovisual requirements, giveaways, catering, production, and event technology.
• Coordinate vendor and agency activities to ensure deliverables are completed on time.
• Support venue sourcing, proposal evaluations, and contracting processes.
• Maintain accurate event documentation, project trackers, and reports.
• Monitor project schedules and highlight risks or delays.
Directing Activities
• Lead planning meetings with internal stakeholders and external partners for assigned events.
• Coordinate event execution with agencies, hotels, and suppliers.
• Serve as a subject matter expert and resource for event planning processes, tools, and best practices.
• Assist in developing event presentations, briefing documents, and executive materials.
Controlling Activities
• Track event budgets and expenditures against approved allocations.
• Support invoice reconciliation and event financial reporting.
• Monitor project status and proactively escalate risks or issues.
• Measure event success through surveys, feedback, and post-event reporting.
• Ensure event deliverables meet Hilton standards and timelines.
Supportive Functions
• Drive adoption of event best practices, templates, and processes.
• Support onboarding and knowledge sharing for new team members and event resources.
• Collaborate with cross-functional teams across APAC.
• Contribute ideas to improve efficiency, attendee experience, and event outcomes.
• Support special projects and other assignments as required.
岗位要求
Minimum Qualifications
• Bachelor's degree in Hospitality, Event Management, Business, Marketing, or a related field.
• 5-8 years of event management experience, preferably within hospitality, agency, corporate events, or related industries.
• Experience managing multiple events simultaneously.
• Experience coordinating vendors, agencies, and stakeholders.
• Strong project management and organizational skills.
• Budget management and reporting experience.
• Strong written and verbal communication skills in English.
• Advanced Microsoft Office skills, particularly PowerPoint and Excel.
• Ability to travel across APAC as required.
Preferred Qualifications
• Experience managing regional or multi-country events.
• Knowledge of event technology platforms and registration systems.
• Experience leading cross-functional project teams and mentoring junior team members
• Additional Asian language capabilities would be advantageous.