Senior Associate

YOUR TASKS AND RESPONSIBILITIES

Responsible for timely and accurate processing of specific administrative tasks according to standard process documentation (calendar management, travel arrangements, travel and expenses, etc.)

Use of existing procedures to solve routine or standard problems

Liaise with appropriate resources to resolve more complex issues

Provide solution to topics raised needing language support

Calendar and Email Management: Schedule and coordinate meetings, resolve conflicts, and manage room reservations. Organize catering and off-site dining arrangements as needed.

Efficiently handle incoming emails, create correspondence on behalf of management, and organize the Outlook inbox.

Travel Arrangements and Expense Management: Plan and book business trips, including transportation and accommodation, while ensuring all necessary amenities are in place. Assist with visa applications when necessary. Create and submit expense reports, verify invoices and receipts, and review claims for consistency and compliance with local policies.

Meeting Support and Communication Management: Set up virtual and hybrid meetings, assist participants, prepare briefing materials, take minutes, and track action items. Organize and moderate workshops as required. Oversee internal communication within projects or departments, manage distribution lists, and facilitate onboarding for new team members.

WHO YOU ARE

Proficient English Communication – written and spoken

Strong interpersonal and communication skills, capable of building trusted relationships across all levels of the organization, primarily in a virtual environment.

Attention to detail and accuracy

The ability to prioritize and manage multiple responsibilities in a fast-paced environment.

Stakeholder-centric Mindset

A proactive, independent, and solutions-oriented mindset demonstrating a high level of accountability, reliability, ownership, and flexibility with a very strong sense of urgency

The ability to maintain and respect confidentiality

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