Sr. Operation Specialist

YOUR TASKS AND RESPONSIBILITIES

Provide comprehensive day-to-day administrative support to the CDPE China team, CSA China and CSE APAC team, ensuring smooth and efficient daily operations.

Manage and maintain office systems, supplies, team budget and resources; serve as the primary point of contact for general administrative inquiries within the function.

Prepare, review, and distribute internal communications, correspondence, and documentation as needed.

Assist with onboarding and offboarding logistics for team members, including equipment setup and return, system access coordination, orientation support, and exit process assistance.

Maintain and organize digital and physical filing systems, ensuring documents are accessible, audit-ready, and compliant with Bayer's documentation standards.

Support procurement activities including Purchase Order (PO) creation, invoice processing, and vendor payment coordination in collaboration with the Finance department.

Proactively manage the Function Head's calendar, scheduling meetings, appointments, and events while ensuring efficient time allocation and prioritization.

Coordinate and schedule team meetings, cross-functional meetings, and external stakeholder meetings across multiple time zones (APAC region).

Prepare meeting agendas in collaboration with the Function Head and team leaders; circulate agendas and pre-read materials in advance of meetings.

Attend key meetings to record, prepare, and distribute accurate and timely meeting minutes and action item tracking.

Manage logistics for clinical trial–related meetings (e.g., investigator meetings, study team meetings, CRA/CRO meetings) including venue arrangements, materials preparation, and participant coordination.

Maintain a centralized tracking system for action items, decisions, and follow-ups from meetings to ensure accountability and timely completion.

Act as the primary business assistant to the Function Head, supporting strategic and operational initiatives as directed.

Prepare briefing materials, presentation decks, reports, and data summaries for leadership meetings, reviews, and external engagements.

WHO YOU ARE

Serves as the Senior Team Assistant providing comprehensive operational, administrative, and business support to the Bayer Clinical Data & Performance Excellence (CDPE) China team, Clinical Statistics & Analytics China (CSAC) team and Customer & Study Engagement (CSE) APAC team.

This role is responsible for managing day-to-day business operations, administrative support, team resource and budget oversight, schedule and meeting management, team events, training and inspections coordination, and acting as the business assistant to the Function Head.

The position operates in alignment with Good Clinical Practices (ICH-GCP), applicable regulatory and legal requirements, and Bayer's standard operating procedures, contributing to the efficiency, compliance, and overall effectiveness of the clinical operations function.

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