Assistant to Head

YOUR TASKS AND RESPONSIBILITIES

Maintains employers’ heavy calendars by setting, monitoring, and confirming appointments; preparing visitors; developing itineraries. Protects employers’ time by screening, researching, and managing correspondence, messages, telephone calls, and visitors; preventing interruptions; resolving issues.

Arranges activities and services by identifying and clarifying needs and desires; researching options; making reservations for dining, travel, lodging, entertainment, rentals, gifts, couriers, travel claims.

Anticipates assistance needed by identifying problems, needs, options, and solutions before being asked.

Maintains employer's privacy by keeping all corporateand personal information confidential.

Support in general administrative tasks and affairs including scheduling of meetings, arrangement of business trips, booking of meeting rooms, documents filing, procurement etc.

On-Board new hires on administration topics

Prepare the presentation materials for certain meetings

Planning Departmental Meetings (conferences, team events)

Support International Visitors (logistics, visa letters etc.)

Act as the central contact of SCD to deal with administrative affairs in SCS eg.

Maintain the relevant documentation of Head of SCD

WHO YOU ARE

Bachelor degree from reputable university

High level of English (near native), both oral and writing

Fluent in Mandarin (near native), both oral and writing

International Mindset

Advanced skills in using MS Office, especially EXCEL, POWERPOINT

A good team player, mature and able to work independently with self-initiatives in a fast-changing environment with ability to deal with multi-tasks.

Can be trusted to manage, follow up and feedback on all tasks in a timely manner

Proactive, must be able to communicate providing tasks status updates, clarifying any issues

Efficient & Diligent

Service Oriented

Experience in working in a multinational enterprise / working or living abroad is a plus

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