Manager, Administration

Assist the Department Head to supervise subordinates to perform daily tasks, complete all jobs and ad hocs projects effectively.

Main Responsibilities:

Assist Department Head to ensure the daily operation of the department

Oversee cleaning services quality and scheduling across multiple bank locations

Manage utilities procurement, including printers, water machines, etc.

Supervise mail room operations, ensuring efficient delivery and dispatch

Handle bank car matters including driving licenses renewal and maintenance issues

Monitor outsourcing vendors and prepare relevant reports and documentations

Co-ordinate with relevant parties on renovation projects, BCP arrangement and fire drill arrangement

Ensure compliance with internal policies and external regulations on daily operations

Assist in preparing management reports and monitoring / simplifying administrative workflow

Handle ad hoc projects as assigned

Incumbent Requirements:

Degree holder in Facilities Management, Administration or related discipline with minimum 5 years of relevant experience at supervisory level, preferably in banking or financial industry

Strong supervisory and communication skill

Hardworking, independent, self-motivated and able to work under pressure and willing to overtime work

Excellent analytical and report writing skills

Have a strong sense of responsibility and detail oriented

Proficiency in Microsoft office including Word, Excel, PowerPoint and Outlook

Proficient in both written and spoken English and Chinese