锦鲤求职岗位描述
Responsibilities
I. Administrative Support (to Design Executive Director, China and IMG and Director of Advanced Product Concepting, China and IMG):
Calendar Management & Scheduling: Manage the Executive Director's complex calendar, schedule meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts to ensure optimal time management. Coordinate meetings with internal/external stakeholders, prepare agendas/materials, and manage meeting minutes.
Meeting support: Meeting materials preparation or consolidation as needed.
Travel Arrangements: Arrange and manage all domestic and international travel, including flights, accommodations, transportation, and visas. Prepare expense reports and reconcile travel accounts.
Confidentiality: Maintain the strictest confidentiality regarding sensitive information, materials, and studio designs.
· Ad Hoc Administrative Tasks
II. Studio Operations & Team Coordination:
Team Coordination: Coordinate team activities, communications, and workflows within the Design department. Handle customer and visitor interactions professionally.
Meeting & Event Logistics: Schedule and coordinate team meetings and support studio events logistics. Reserve meeting rooms, manage online/onsite setups, coordinate pool car usage, prepare materials, and take minutes if needed.
Records & Archive Management: Maintain accurate and organized physical and digital records. Manage Design Business archives (including IT archives)
Resource Management: Manage team resources, including office supplies, equipment, and studio access management.
IV. Internal Control & Compliance:
Policy Adherence: Ensure adherence to company policies, procedures, and guidelines in all aspects of the role. Release internal processes to ensure they are understood and executed by the team.
Audit & Compliance: Act as the DRIM process owner and coordinator for China Design Studio, support the leadership for the Annual File Review, and liaise with Internal Control to ensure MCRP (Modular Control Review Program) compliance.
Business Continuity: Serve as the Business Continuity Plan (BCP) coordinator for the studio.
Candidate Specification
Education Qualification:
Bachelor’s Degree or above
Experience Required:
3+ years of experience in executive administration, team coordination or operations assistance.
Previous experience working in an English-speaking or international work environment is highly preferred.
Functional & Behavioral Skills:
Demonstrated experience with cross-functional coordination.
Strong interpersonal and communication skills to effectively liaise with cross-functional and global teams abroad.
Excellent team player with a proactive approach to problem-solving and time management.
Open minded and learning agility.
Special Knowledge / Skills Required:
Working knowledge of SharePoint development and security protocols.
Fluency and comfort in hosting and managing online/offline meetings or workshops.
· Understanding of basic business operation process
Language Requirements:
Fluent in English and Mandarin (both written and spoken).
Able to communicate messages clearly and effectively to both internal and external organizations.