Senior Officer, Company Secretariat

About the Client

Our client is a leading Hong Kong listed organisation with a strong market presence and a well-established corporate structure. To support its continued commitment to corporate governance, regulatory compliance and operational excellence, they are seeking a seasoned Company Secretarial professional to join the team.

About the Role

Reporting to the Company Secretariat leadership team, you will play a key role in supporting board governance, statutory compliance and corporate secretarial matters across a portfolio of listed and private entities. This is an excellent opportunity for a detail-oriented professional who enjoys working in a structured, governance-focused environment while driving process improvement and digitalisation initiatives.

Key Responsibilities

Handle a full range of company secretarial and corporate governance duties for listed and private group entities

Coordinate board meetings, board committee meetings and shareholders' meetings, including preparation of meeting materials and minutes

Assist in the preparation of annual reports, interim reports, announcements, circulars and regulatory disclosures

Monitor compliance with relevant regulatory requirements and corporate governance standards

Maintain statutory records, registers and filings in accordance with applicable regulations

Support compliance-related projects and liaise with external advisors, regulators and internal stakeholders when required

Drive process enhancement initiatives, including the adoption of technology, AI and automation tools to improve efficiency and governance processes

Participate in ad hoc corporate projects and assignments

Requirements

Degree holder in Corporate Governance, Business Administration, Law, Accounting or related disciplines

Associate Member of HKCGI / CGI preferred

Minimum 5 years of company secretarial experience gained from listed companies, professional firms or sizeable corporate organisations

Solid knowledge of Hong Kong Listing Rules, Companies Ordinance and Securities & Futures regulatory requirements

Exposure to listed company governance and regulatory filings is highly preferred

Strong interest in digital transformation, AI applications and process automation

Excellent communication skills in both English and Chinese

Organised, detail-minded and able to manage multiple priorities in a fast-paced environment

Proactive, mature and capable of working independently